Commercial Moving Tips You Shouldn’t Relocate Your Office Without

Relocating an office is a difficult task, but by following certain tips, it the task can be finished without exerting too much effort. Just like moving from one home to another, moving an office requires the basics like planning and working with a reliable moving company. Here are some of the tips that can help you out if you wanted to move your office to another location:

1. Plan ahead.

Planning is one of the most important phases of moving an office. The movement would not go successfully if no plans were made. Office owners should remember that the plan should be made 4 to 6 months before the actual date of moving out.

You also need to remember that when moving an office, all of the details must be considered, as the date of the movement, the time, the items that will be transferred, and the moving company that will be contacted for the service. You should also call all of the concerned parties to confirm reservations and the services for the date that you wanted.

Employees should also be considered when making a move, and they should also do their plans. If the office equipment is not relocated to the new site, try to auction or sell some of them which do not contain any sensitive data, and buy new ones for the new site. A map and a floor plan of the new location should also be made, and before the date of movement, the employees must be familiar with it.

2. Assign a moving manager.

You can delegate more than just the packing, and appointing a moving manager should be your priority. This person’s sole job should be overseeing everything about the relocation while ensuring everything runs smoothly on a macro level. Administrative assistants and anyone who has previous moving experience are the best candidates for this task.

3. Choose the best office moving company.

Many moving companies offer commercial moving services in addition to traditional residential moving services. When selecting a mover, you want to be sure to choose one that is reputable, with the proper licensing and insurance, in case something goes wrong during the move. Check licensing credentials with your state’s regulatory authority (typically the state Department of Transportation or Public Utilities Commission). If the company isn’t licensed, it’s one you should avoid working with! Remember that choosing the company with the best deals may not always be prudent. Read reviews online to see what other customers have to say before proceeding with a company.  After determining the office movers that you want to work with, make sure to book the moving date between one to three months in advance.

4. Prepare the IT team for the transfer.

One of the first departments that have to be transferred to the new office location would be the IT team. They are the ones responsible for the technical aspect of the new office. They should be given the notice three months before the actual date of movement so that they could transfer all of the files needed, do some backups, and set up the connections required for the new site.

When moving offices, the new location must already be equipped with the technicalities so that operations could start immediately. Companies would always consider their IT team because they are the ones who make all of the connectivity possible.

5. Send a notice to all clients and partners about the transfer.

After moving to a new office location, you should immediately send a notification to your clients and business partners about the movement. You also have to update the company’s address everywhere –websites, social media pages, business cards, etc.

6. Check the rules where you’re going.

If you don’t own the building where you’re going, you have to know what’s with the owner. Disaster can strike if you get there with all of your stuff and find out that you’re not allowed to use the service elevator, for example.

7. Label everything.

The only thing worse than getting where you’re going and not being able to use the service elevator is getting where you’re going and finding out you have to unpack every box to find out what’s in it. Be sure to label everything beforehand!

8. Schlep the small stuff yourselves.

Why waste moving professionals’ time with small plants, file boxes you intend to keep, and such? Take your small stuff with you, and have your employees do the same before the “big day.” The more you get over there early, the quicker your main move will go. Just be sure that showing up with stuff before moving day is allowed.